Get toll-free or local business numbers that come with the best cloud-hosted communications solution.
If you’re running a small business or side hustle, you know how important it is to look professional and stay organized. One simple way to do that? Get a business phone number. Whether you’re just starting out or you’re growing fast, having a separate number for your business can help you build trust, keep work and personal life separate, and manage customer calls like a pro.
Let’s walk through everything you need to know about getting a business phone number—step by step.
What is a Business Phone Number?
A business phone number is a dedicated number used only for business calls, texts, and voicemails. It can be a local number (with a specific area code), a toll-free number (like 800, 888, etc.), or even a vanity number (like 1-800-FLOWERS). It helps you look more professional, keep your personal number private, and access business-friendly features like call routing, voicemail transcription, and auto-attendants.
How to Get a Business Phone Number
1. Choose a Business Phone Number Provider
Start by picking a provider that specializes in business communication. One popular option is 800.com. They make it super easy to get a business phone number with features like voicemail, call forwarding, texting, and even vanity numbers.
2. Select the Best Plan for You
Most providers offer a few different pricing plans based on your needs. Think about how many calls you’ll be making, how many users you need, and whether you want extras like voicemail transcription or auto-attendants.
3. Get and Set Up Your Business Phone Number (or Numbers)
Once you’ve picked your plan, you’ll choose your number. With services like Grasshopper or 800.com, you can pick a local area code or go for a toll-free option. The setup is quick—many systems are cloud-based, so you can be ready to take calls from your computer or mobile phone in minutes.
Get a Business Phone Number
You don’t need to be a tech expert or have fancy hardware to get started. Providers like 800.com offer user-friendly, cloud-based phone systems that work on your smartphone or computer.
Types of Business Phone Numbers
Local Numbers
These use area codes tied to a specific city or region, which helps you feel more connected to your community. Customers are more likely to answer if they see a local area code.
Toll-Free Numbers
Numbers that start with 800, 888, 877, etc. They make your business feel big and professional—and they’re free for the caller.
Vanity Phone Numbers
These spell out a word or phrase (like 1-800-PLUMBER) and are great for marketing and brand recognition.
Benefits of Having a Business Number
Maintain Professionalism
Using a business number keeps things professional. No more answering customer calls with a casual “Hello?”
Achieve Greater Privacy and Work-Life Balance
Keep your personal number private and only answer work calls during business hours.
Auto Attendant and Call Routing
Greet callers with a custom menu and route them to the right person or department.
Business Phone System’s Answering Rules
Set up rules for call handling, like sending calls to voicemail after hours.
Hold Music or Messages
Keep customers entertained or informed while they wait.
Call Forwarding
Forward calls to another number when you’re unavailable or on the go.
Call Screening
Decide whether to answer, send to voicemail, or block.
Caller ID
See who’s calling before you pick up so you’re always prepared.
Why Customers Choose 800.com for Their Business Number
Specially Made for Business
Designed specifically for small and growing businesses.
Mobile and Flexible Cloud-Based System
Make and receive calls from anywhere—your phone, laptop, or tablet.
Quick and Convenient Installation
No hardware or complicated tech setup. Just sign up and go.
Secure and Reliable Cloud Phone System
Safe, stable, and built for business use.
Premium Technical Support
Real people ready to help you if anything goes wrong.
Great Value with No Hidden Costs
Straightforward pricing and tons of included features.
👉 Try 800.com today and get your business number set up in minutes.
How to Choose a Phone Number for Your Business
1. What Are Your Business Needs Right Now?
Think about whether you serve a local community or work nationwide. This will help you decide between a local or toll-free number.
2. Do You Need to Consider Marketing Implications?
A vanity number can help people remember your business.
3. Will Your Business Needs Change in the Future?
Choose a flexible system that grows with you and can support multiple numbers or users.
RingCentral Business Communications Plans for Your Small Business
RingCentral is another great option for cloud-based phone systems with features like video conferencing and team messaging. They’re worth checking out if you need a more complete business communication solution.
Frequently Asked Questions (FAQs) About Business Phone Numbers
Can I use my personal number for my business phone number?
You can, but it’s not recommended. It’s better to keep personal and business calls separate.
Do I need a business phone number?
Yes! It helps you look more professional, stay organized, and improve customer service.
Can I have multiple business phone numbers?
Absolutely. Many providers allow you to manage multiple lines for different departments or locations.
What are the types of business phone numbers?
Local, toll-free, and vanity numbers.
Can I use a business phone number for text messages?
Yes. Many services like 800.com let you send and receive texts.
What else can I do with a business phone number?
Call forwarding, auto-attendants, voicemail, caller ID, and more.
Can I transfer my business phone number to 800.com?
Yes! 800.com supports number porting if you want to switch providers.
How long does it take to set up a business number?
Usually just a few minutes.
How do you set up a virtual phone system?
Sign up with a provider like 800.com, pick a number, and start calling using their app.
How much does it cost to set up a business phone number?
Pricing varies, but most plans are affordable and start around $19/month.
What is the best phone number for international business?
Toll-free or virtual numbers work best if you serve global clients.
Are there legal considerations when choosing a business number?
Not usually, but make sure your number follows FCC and industry regulations.
What are some popular area codes that I can choose from for my business phone number?
Some in-demand ones include 212 (NYC), 310 (LA), 305 (Miami), 206 (Seattle), etc.
Can I get a personalized small business phone number with 800.com?
Yes. You can choose your number, area code, and even get a vanity number.
How do I select vanity numbers?
Use the search tools on 800.com to find words or phrases that match your brand.
Can I make calls to any US and Canada numbers?
Yes, most plans include unlimited calls to the US and Canada.
Can I get a professional voice recording for my custom greetings?
Definitely! Many providers offer recording services or let you upload your own.
Ready to level up your business with a dedicated phone number? 👉 Get started with 800.com now and enjoy the perks of looking professional from day one.
Looking to automate your business? Check out this blog post on The Ultimate 2025 Guide to Business Automation for Entrepreneurs
